Permitting an event

Online (Preferred and EASY!!)

  • Club presidents by default have access to this functionality, but anyone with a USA Cycling license can be assigned by the club president to be able to use this online tool.
  • Log onto your account at (if you don’t have one it takes a minute, is free, and easy to do) and in the “Special USA Cycling Tools” section will be a link called “Event Permits”.
  • From there you can click on “Add a New Event” and away you go!



The following forms need to be completely filled out

— or —

— or —



Beginning in 2011, the promoter must identify the Chief Referee (CR) for the event when submitting their on-line event permit through  The CR is responsible for assigning the remainder of the officiating crew.

Find an official

  • Promoters can use the “Find an Official” link after logging on to their USA Cycling account

The NYSBRA event permit coordinator will verify that the CR listed on the permit is qualified for the level of race and may contact the CR to discuss issues specific to the event, to include course details, special arrangements needed for localities, venues, and officiating prior to approving the event permit.

The following forms are not required, but a good idea!!

Additional Insured Certificate
Automobile Insurance Supplement
Motorcycle Insurance Supplement
Event Medical Checklist

All forms must be mailed to USA Cycling at:

210 USA Cycling Point
Suite 100
Colorado Springs, CO 80909

Check or money orders are to be made payable to USA Cycling.